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Thank you for chairing a session at the ANZSOC conference.

Whilst we don’t anticipate any changes please check the program again here prior to your session, and the large program boards in the foyer. Below are some tips to assist you with the chairing process. Most importantly, please ensure you start and finish all presentations on time and keep to the order in the program.

Before the Session

  • All abstracts will be available in the conference handbook supplied onsite and are also available to download here. Abstracts contain the information to introduce the speakers with their affiliation.
  • Please go to your session room 15 minutes prior to the start time to meet the presenters, to familiarise yourself with the room and to introduce yourself to the student volunteer. All presentation files should have already been loaded at the speakers presentation area, and presenters given instructions on how to start their presentation.
  • There will be technicians roaming between the session rooms to troubleshoot any technical issues should they arise and the student volunteer is there to help get the technician if needed.
  • There will be a chair table set up in the room with time cards (5 minutes, 2 minutes, 1 minute) to signal to the presenter if time is running out.
  • Advise the presenters that you will be signalling the time and letting them know when they have to stop.
  • Presenters will load their slides in the Speaker’s Prep Room prior to the session. If they have not done so please direct them to the AV technician.
  • Presenters will be asked to sit in the front row of the room so they can move to the lectern quickly at the end of the previous presentation
  • You will be advised of any housekeeping items or program updates by the registration staff or committee. Please announce these at the beginning of the session.
  • In Ballroom One, there will be a volunteer to assist with the microphone for Q&A.
  • If a presenter has not arrived when you are due to start, please ask the volunteer to notify the registration desk, so that we can try and track them down.

During the Session

  • Begin the session on time and ask that all electronic devices are turned to silent.
  • Please use your phone to keep to time (your phone is more accurate than having individual clocks).
  • Introduce each presentation with the title, the presenter and the presenter’s affiliation only. There is no need to read full bios.
  • If a presentation is withdrawn or a presenter does not arrive do not bring the next presentation forward, use the time for questions (delegates will be planning to come to presentations based on the published session schedule).
  • Ensure each session starts and finishes on time. Concurrent oral papers are 20 minutes in length only—this includes question time.
  • At the end of each presentation be prepared to ask a question if no questions are forthcoming from the audience and time allows.
  • Do not ask any questions if the presenter has used all their allocated time.
  • At the conclusion of the session thank the presenters.